The analytics platform in use by OJJ provides an integrated environment for the collection, classification, analysis and interpretation of data to reveal patterns, anomalies, key variables and relationships. It is also beneficial for identifying, monitoring and measuring quality processes over time and is key for measuring performance based and quality assurance standards. In the future we hope to utilize the technology for data mining, text analytics and forecasting. In short, it enables OJJ to turn a vast amount of data from multiple sources into meaningful information that is used by the agency every day.
The technology differs from our JETS transactional system that is geared for data entry in a normalized relational format. The data warehouse structure utilizes datasets that are created nightly. The file structure is an arrayed, flat, redundant format. These datasets are optimized for analysis and reporting and integrated over multiple systems. Analysis and reports can be requested by management by ad hoc reports directly from the data warehouse staff (almost daily), running stored processes that provide information in saved reports, some that allow for time variables or from a web based decision support system that enables users to create reports to address a broad-range of management questions using a simple point-and-click interface. The interface accesses the full-range of datasets available for both present and past fiscal or calendar years. It enables selective analyses by admissions, discharges, census, and persons served, arrayed for a full range of variables (e.g., age, race, gender, legal status, etc.), and reports can be organized by various OJJ program levels (e.g., statewide, region, parish, judicial district). It is the tool that allows OJJ to develop trends.
It is also the platform the agency has used in sharing data and for annual surveys, some examples include:
- Louisiana Commission on Law Enforcement
- Office of Juvenile Justice and Delinquency Prevention
- Vera Institute of Justice
- National Center for Juvenile Justice
- Department of Children and Family Services
- Department of Education
- Council of Juvenile Correctional Administrators (CJCA)
- MacArthur Foundation Models for Change Research
- US Census Bureau
- Prison Rape Elimination Act (PREA)
- National Council of Juvenile and Family Court Judges
Section 1 Recidivism Information
Section 2 Quarterly Indicator Reports
Section 3 Act 499 Reporting
The Juvenile Justice Accountability and Cost Effectiveness Act of 2016 requires OJJ will to produce and disseminate three reports/datasets.
- OJJ will produce a de-identified data set on all youth served in the previous 6 months. This data set will be published on the OJJ website every six months (in July and January). Click here to view the FY2018 data tables.
- OJJ will produce a data report showing trends based on the previous fiscal year’s data including demographic information on youth served and details such as reason for custody placement, average length of stay, supervision details, caseload of PPOs, recidivism, and financial information on expenditures for secure and non-secure. The trend report will be updated every January. Click here to view the FY2017 Report.
- The OJJ will produce an annual report describing each contract entered into for the purposes of providing services to youth or their families, including inputs, outputs, outcomes and results achieved under the contract during the preceding fiscal year. The report will be updated every October. Click here to view the FY2017 Report.