OJJ Policies
- A. Administrative
- 1. General
- A.1.1 Policy and Correspondence Distribution
- A.1.3 Organizational Structure
- A.1.4 Investigative Services
- A.1.5 Channels of Communication
- A.1.6 Legislative Updates & Statutory Reporting Req
- A.1.7 Risk Management
- A.1.8 Emergency Operations Plans
- **********CONFIDENTIAL**********
- A.1.9 Public Records Management
- A.1.11 Polygraph Testing of Employees
- A.1.13 Influenza Preparedness, Response and Recovery
- A.1.16 Champion of Louisiana Juvenile Justice Award
- A.1.17 OJJ Community Liaison Councils
- A.1.18 Shelter-Meals for Employees on Duty During Emergency
- 2. Personnel
- A.2.1 Employee Manual
- A.2.2 Pay Administration & Management
- A.2.3 Compensation for Other Employment
- A.2.4 Employee Awards
- A.2.5 Family and Medical Leave of Absence
- A.2.5 (a) FMLA Employee Request Form
- A.2.5 (b) Certification of Health Care Provider
- A.2.5 (c) FMLA Eligibility Checklist
- A.2.5 (d) Verification of FMLA Entitlement
- A.2.5 (e) Family and Medical Leave Notification
- A.2.5 (f) Confirmation Letter
- A.2.5 (g) FMLA Alert Form
- A.2.5 (h) WH-384 Certification of Serious Injury/Illness
- A.2.5 (i) WH-385 Certification of Qualifying Exigency - Military
- A.2.6 Req. of Physicians Certification for Sick Leave Usage
- A.2.7 Drug-free Workplace
- A.2.8 Sexual Harassment
- A.2.9 Senior Executive Services
- A.2.10 Hiring, Reallocation, Promotion of a Juvenile Justice Specialist
- A.2.11 Employee Assistance Program
- A.2.12 Personnel Records
- A.2.13 Americans with Disabilities Act
- A.2.14 Secure Care Facility Staffing
- A.2.15 Dress Code - Facility and Community Services
- A.2.16 Tobacco Free and No-Smoking Policy
- A.2.17 Employee Suspensions
- A.2.18 Criminal Record Check
- A.2.19 Special Agents (Commissioned Officer-Juvenile)
- A.2.20 Critical Incident Stress Management Program
- A.2.22 Violence Free Workplace
- A.2.23 Position Descriptions
- A.2.24 Staff Development and Training Plan
- A.2.26 Hiring and or Promotional Interviews
- A.2.27 Selective Service Registration
- A.2.28 Return to Work
- A.2.30 Mail Precautions
- A.2.31 Employees' Appearance-LA Pardon-Parole Cmte.
- A.2.32 Cert. of Comp. and Internal Ctrls.- Per. Actions
- A.2.33 Uniformed Services Employ. and Re-employ. Rights
- A.2.34 New Employee Survey
- A.2.35 Employee Exit Processing
- A.2.36 Recoupment of Overpayments
- A.2.37 Separation for Unscheduled Absences
- A.2.38 Ethics for Public Employees
- A.2.39 Solicitation
- A.2.40 Probationary Period
- A.2.41 Verification of Credentials
- A.2.42 Leave Approval for Employees Prior to Retirement
- A.2.43 Emp. Subp., Notices of Hearing, Disc., & Legal
- A.2.44 Off Duty Employees Not Allowed on Facility Grounds
- A.2.45 Performance Planning and Review
- A.2.46 Employee Grievance Procedure
- A.2.47 Equal Employment Opportunity
- A.2.48 Driver Safety Program
- A.2.48 DA 1973 (E-1)
- A.2.48 DA 2041 Accident Report
- A.2.48 DA 2054 Authorization & Driving History Form
- A.2.48 DA2055 Contracter Driver Authorization
- A.2.48 Fleet Operator's Manual
- A.2.48 Vehicle Log
- A.2.48 (a) Daily Vehicle Log Instructions
- A.2.48 (b) Driver's Accident Report Form DA2041
- A.2.48 (c) Notice of Invalid License
- A.2.48 (d) Authorization and Driving History Log
- A.2.48 (e) ODR Flags
- A.2.48 (f) Confirmation of Receipt
- A.2.49 Worker's Compensation
- A.2.50 Flexible Work Schedules
- A.2.51 Telecommuting and Alternative Work Site Policy
- A.2.52 Dual Career Ladder Policy for the Pro IT Group
- A.2.53 Reduct. in Force Proced. and Scoring Guide for Edu.
- A.2.54 Attainment of a Juvenile Justice Certificate of Technical Studies
- A.2.55 Time and Attendance
- A.2.56 Central Office Dress Code
- A.2.58 Crisis Leave Program
- A.2.59 Salaries of Edu. Admin. and Instructors in Sec.Facil.
- A.2.60 Domestic Violence
- A.2.61 Pre-Emp Health Screening/Physical for Direct Care
- A.2.62 Staff - Youth Relationships
- A.2.65 Shift Differential Pay For Certan Job Classes
- A.2.66 Teacher-Paraprofessional Tuition Reimbursement
- 3. Fiscal
- A.3.1 Asset Management
- A.3.2 Travel
- A.3.3 Collect. of Fees for Reprod. of Pub. Records
- A.3.4 Parental Contributions - Cost of Care
- A.3.5 Cellular Telephone Usage
- A.3.6 Grants Administration
- A.3.7 Procurement of Supplies and Equipment
- A.3.8 Budget and Fiscal Management Activities
- A.3.9 Special Funds
- A.3.10 LaCarte Purchasing Card
- A.3.11 Financial and Property Loss Prevention Program
- A.3.12 Issuance of Clothing Inventory
- A.3.13 Office of Telecommunications Mgmt (OTM) Land Lines
- A.3.14 Contract Provider Financial & Performance Reporting
- A.3.15 Prohibited Solicitation on Secure Facility Grounds
- A.3.16 State Liability Travel Card
- 4. Contract Management
- 5. Information Services
- 6. Employment Related Guidelines
- 7. Maintenance and Physical Plant
- 1. General
- B. Classification, Sentencing and Service Functions
- 2. Classification
- B.2.1 Assignment, Reassign., Rel. and Discharge of Youth
- B.2.2 Youth Classification System and Treatment Procedures
- B.2.3 Direct Admission
- B.2.7 LAMOD Program and Youth Stage Procedures
- B.2.8 Behavior Management Program
- B.2.11 Modification of Disposition
- B.2.12 Fast Track
- B.2.13 Secure Care Early Release
- B.2.14 Secure Care SAVRY
- B.2.15 Substance Abuse Treatment Program
- B.2.16 Secure Care Sex Offender Admission & Assesssment
- B.2.17 Sex Offender Notification and Registration Requirements
- B.2.19 Programs and Evidence-Based Practice
- 3. Records
- 4. Sentencing
- 5. Administrative Remedy Procedure/Disciplinary Process
- 6. Medical/Mental Health
- 7. Education
- B.7.1 Education Policy
- B.7.2 Edu. and Work Experience Incentive Program
- B.7.2 (a) Youth Application
- B.7.2 (b) Tracking Form
- B.7.2 (c) Announcement of Job Openings
- B.7.2 (d) Application
- B.7.2 (e) Medical Clearance
- B.7.2 (f) Youth Notification
- B.7.2 (g) Work Agreement
- B.7.2 (h) Weekly Performance Evaluation
- B.7.2 (i) Youth Work Incentive Schedule
- B.7.2 (j) Worksite Removal Request
- B.7.2 (k) Screening and Approval Request
- B.7.2 (l) Notification - Off Campus
- B.7.2 RS 23241 Minor Labor Law Placard
- 8. Youth Related Services
- B.8.1 Telephone Usage by Youth and Monitor. of Calls
- B.8.3 Volunteer Services Program
- B.8.4 Religious or Faith-Based Prgms.
- B.8.5 Inmate Organizations
- B.8.6 Marriage Requests
- B.8.8 Americans with Disabilities Act (Youth)
- B.8.10 Access to Cpu. and Office Equip. by Youth
- B.8.11 Pre-Release Process
- B.8.12 Secure Care Youth Orientation
- B.8.14 DNA Protocols
- B.8.15 Family Liaison Between Families of Youth and Youth Services
- B.8.17 Polygraph Testing of Youth
- 9. Youth Fiscal Services
- 2. Classification
- C. Field Operations
- 1. General
- C.1.1 Death of Youth in Custofy, Autopsies and Burial Expenses
- C.1.3 Crimes Committed on the Grounds of Facility, Office Buildings and Properties
- C.1.4 Attorney Visits
- C.1.5 Research
- C.1.6 Establishment of Secure Care Facility Standard Operating Procedures
- C.1.7 Crime Victims Notification
- C.1.8 Firearms Training
- C.1.8 (a) Waiver to Carry Firearm
- C.1.8 (b) Weapons list
- C.1.8 (c) Master Firearm Inventory
- C.1.8 (d) Firearms Removed from Inventory
- C.1.8 (e) Individual Firearm Tracking
- C.1.8 (f) Ammunition Inventory
- C.1.8 (g) Memorial D Seymour
- C.1.8 (h) Range Safety Rules and Consideration and Sign Sheet
- C.1.8 (i) Firearms Orientation and Training
- C.1.8 (j) General Safety Rules
- C.1.9 EPA Worker Protection Standard
- C.1.12 Leisure/Recreation Activities
- C.1.13 Legis. Req. - Comm. Media Access and Pub. Info.
- C.1.17 Monitoring and Use of SmartZone System 700-800MHz Radios
- C.1.18 Facility Tours
- 2. Security
- C.2.1 Escapes, Runaways, Apprehensions, and Reporting
- C.2.1 (a) Notification of Escape Contact Form
- C.2.1 (b) Command Center Log
- C.2.1 (c) NCIC Form in JETS
- **********CONFIDENTIAL**********
- C.2.2 Facility Riot, Sig. Disturbance and Hostage Situation
- C.2.2 (a) PACES Guidlines
- **********CONFIDENTIAL**********
- C.2.3 Searches of Youth
- C.2.4 Searches of Employees
- C.2.5 Searches of Visitors
- C.2.6 Use of Interventions - Secure Care
- C.2.7 Youth Drug, Alcohol Testing Program
- C.2.8 Youth Visitation in Secure Facilities
- C.2.9 Correspondence and Packages
- C.2.10 Safety and Emergency Management
- C.2.11 Prison Rape Elimination Act (PREA)
- C.2.12 Emergency Escorting
- **********CONFIDENTIAL**********
- C.2.13 Key Control Program
- C.2.14 Tool Control Program
- C.2.15 Control and Use of FTCs
- C.2.16 Gate Entrance Posts for Secure Care Facilities
- C.2.17 Youth Hunger Strikes
- C.2.18 Perimeter Security for Secure Care Facilities
- C.2.19 Youth Accountability - Secure Care Facilities
- C.2.20 Youth Transport - Secure Care Facilities
- C.2.21 Security Manual - Secure Care Facilities
- C.2.22 Contraband Control - Secure Care Facilities
- C.2.24 Electronic Monitoring Program (EMP)
- C.2.1 Escapes, Runaways, Apprehensions, and Reporting
- 4. Juvenile Institutions
- C.4.1 Furlough Process and Escorted Absence
- C.4.1 (a) Furlough Referral and Application Form
- C.4.1 (b) Custodian Information Form
- C.4.1 (c) Checklist for Furlough Request
- C.4.1 (d) Notice to Court and District Attorney Letter
- C.4.1 (e) Custody Receipt
- C.4.1 (f) Furlough Contract
- C.4.1 (f.1) Conditions of Furlough
- C.4.1 (g) Furlough Custodian Agreement
- C.4.1 (h) Notification of Granting Furlough
- C.4.2 Social Security Benefits
- C.4.3 Mandatory Reporting of Abuse and Neglect of Youth
- C.4.5 Cell Restriction
- C.4.5 Form 1 Admin. Segre. Plcmnt. & Rel. Report
- C.4.5 Form 1 Supplemental Page
- C.4.5 Form 2 Request for Protective Custody
- C.4.5 Form 3 Removal From Programmiing Report
- C.4.5 Form 4 Daily Tracking Log
- C.4.5 Form 5 Prot. Cust. Plcmnt. and Rel. Report
- C.4.5 Form 5 Supplemental Page
- C.4.5 (d) Cris Intervention Daily Tracking Log
- C.4.6 Securing Physical Evidence-Crime Scene
- C.4.7 Escorted Absence
- C.4.1 Furlough Process and Escorted Absence
- 5. Monitoring
- 6. Culinary
- 8. Division of Youth Service
- 1. General
- D. Community - Based Services
- 1. Administration and Management
- 2. Personnel
- 5. Youth Records
- 7. Intake
- 9. Community Based Services
- D.9.1 Placement of Youth in Residential Facilities
- D.9.3 Case Assessment Process for Non-Secure
- D.9.4 Placement Process
- D.9.5 Service Delivery/Case Management
- D.9.7 Financial Assessment, Medicaid Eligibility and Parental Contributions
- D.9.8 Youth Travel
- D.9.9 Reimbursable Expenses
- D.9.10 Placement in Psychiatric Facilities
- D.9.12 Participation in the Title IV-E
- 10. Supervision
- D.10.3 Assignment of Cases, Reports, & Other Activities
- D.10.4 Community Supervision Classification
- D.10.5 Receipt, Security and Disbursement of Funds
- D.10.7 Probation and Parole Supervision
- D.10.10 Families in Need of Services
- D.10.11 Transporting Youth by Community-Based Services
- D.10.12 Use of Interventions
- D.10.15 Detention and Location of Youth Pending Secure Assignment
- D.10.17 Probation and Parole Violations
- D.10.19 Electronic Monitoring Program (EMP)
- D.10.22 Interstate Compact for Juveniles (ICJ)
- D.10.27 Searches of Youth-Community-Based Servicies
- D.10.23 Consultation with Colleges and Universities
- D.10.32 SAVRY Community Based Services
- D.10.33 State Council for the Interstate Compact on Juveniles
- D.10.34 Pending Secure and Non-Secure Placement-Provision of Services While in Detention
- 11. Investigations and Reports