LA Coordinated System of Care
Emergency.Louisiana.gov

Intake Process

Direct admission is the process by which youth adjudicated delinquent are assigned to a secure facility.

Direct admissions are authorized by the Placement Section at Central Office utilizing a set of approved guidelines. On a weekly basis, the Placement Section determines the number of vacancies available at each facility and provides Regional Managers, Facility Directors and other designated parties with a list of youth who will be admitted to each facility.

When the Placement Section notifies the Regional Manager of a youth being admitted, the regional office contacts the detention facility and the parent(s) or guardian(s) to notify them of the admission. The regional office arranges for transportation of the youth to the facility. The probation officer staff then transports the youth and brings intake information, personal belongings and any medication the youth might be prescribed.

Upon arrival to the facility, the admission staff records the youth’s arrival, signs for the physical custody of the youth, and the Service Coordinator provides facility staff with information regarding the youth. A general search of the youth and his/her possessions is conducted and inventoried by facility staff.

All youth have an initial health screening conducted by trained staff within one hour of direct admission to the facility. Subsequently, the youth receives medical, dental and vision assessments. All youth have an initial mental health screening conducted by a clinical psychologist, or other qualified staff. An assessment by a psychiatrist  will be completed within 24 hours of admission for all youth who have a history of taking psychotropic medication.

Within four hours of admission the youth will be photographed, fingerprinted and a DNA sample, if required by law, will be collected according to established protocols.

All youth are allowed to contact their families within 24 hours of admission to a facility to inform parents/guardians of their physical location, the facility telephone, mail and visitation policies, as well as to discuss the initial staffing date.

All youth are given the opportunity to view the OJJ facility orientation video, receive an Orientation Handbook, and a copy of the Administrative Remedy Procedure policy, a Youth Care Manual, Pledge for Safety booklet, a Code of Conduct Handbook. They are then allowed to review and discuss these items with a case worker.

During the next three days, mental and medical staff continues evaluation / assessment of the youth. The youth is given a physical fitness assessment and educational staff administer the Test of Adult Basic Education (TABE). The youth is provided with an orientation of the educational, religious and recreational services offered at each facility.

All youth are given a tour of the school area by educational staff and the youth begins attending school.

A multidisciplinary team staffing is held at the facility and takes place within seven (7) working days of the youth’s admission. The youth’s service coordinator, the youth’s parent/guardian and the youth are present during this staffing. The results of the youth’s assessments are discussed at the staffing. The Initial Treatment Plan (ITP) is completed, and the youth is assigned to appropriate housing, based on his initial screening and staff observations.

After the youth transfers to his/her assigned housing unit, he/she is oriented into the housing unit.

While a youth is in Secure Placement, the Probation and Parole Officer, facility staff and the parent(s) / guardian(s) work together in other to ensure positive outcomes for the youth.